How to Choose and Apply a Course Via the KUCCPS Students Portal

How to choose a course via the students portal

The Kenya Universities Colleges Central Placement Service, popularly known as KUCCPS was established to coordinate the placement of Government-sponsored students to Kenyan public universities and colleges. To achieve this mission, the board uses an online course application portal, where course applicants can apply for admissions into higher institutions of learning as GoK sponsored students.

Deadline : 07th June, 2023

Here is the procedure for applying a course via the KUCCPS Students Portal.

Note: You must be logged to access the online application. Here is how to login to the KUCCPS Students portal.

Step 1 : Identify your weighted cluster points. For Degree applicants, the Weighted Cluster Points are already calculated and displayed per programme on the right-most column.

Kuccps Weighted Cluster Points

Step 2: Locate previous cut off points. The previous cut-off points for each programme are listed per institution to guide degree applicants.

Previous Cut-off Points

PRO TIP ! The Cut-off points for any year are the weighted cluster points for the last competitively placed applicant. For instance,  Suppose the Bachelor of Arts programme at an institution requires only 10 students but 13 applications are received.

The best performing 10 applicants will be picked and the that are 3 left out will be considered for their other choices. However, the weighted points for the last (10th) student will form the cut-off points for the programme at the institution.

NOTE:

1. The cut-off points are not predetermined and will not be available while applications are ongoing.
2. Cut-off points vary by programme, institution and application year.
3. Previous years’ cut-off points are provided to guide applicants during the application process. 

Step 3 : TVET/Diploma applicants only use the minimum grade and subject requirements to gauge their qualification to a programme.

Kuccps TVET Applications

Step 4 : Identify a course and note down the program code. Only the 7-character code is needed for application:

KUCCPS Course Application Guidelines

You can write the code down for application later or add the programme to your course basket by clicking the button marked “ADD” next to the course.

PRO TIP! For programmes added to the basket the button turns green and the words

change to “ADDED”. The saved courses can be accessed by either clicking the menu item marked

“Course Basket” or on the icon marked “Basket”, as shown below.

Kuccps Course Basket

Step 5 : Update your contact info. To view your saved courses, you must provide your contact information. Ensure the contacts are valid and correct as they will be used to get in touch with you after placement. Only the courses shortlisted will be displayed here.

Update your contact info and ensure contacts are valid.

Step 6 : Making an application. When you are ready to make an application, click on the tab titled

“Application/Revision”. The application instructions will be listed here, read and understand.

Kuccps Application Instructions

Step 7:  Click on “APPLY NOW” to proceed. The applicant will see have access to a form (or two) for the level of programmes they qualify for:

Kuccps Application Form

Enter the 7-character programme codes for the programmes that the applicant most prefers, and submit your application.

Multiple Category Applications : An applicant is allowed to apply for more that one level of programmes if they qualify for multiple i.e.: Diploma and Craft Certificate programmes or Degree and Diploma programmes. You will need to click the “SUBMIT” button at the bottom of the form for the second level. The applicant must explicitly opt-in to multiple category processing if the applicant wants the second level to be considered. The status is shown via a switch on the top of the page:

PRO MULTIPLE APPLICATION TIPS!

• Placement processing follows the applicant’s list procedurally, so order them by order of preference i.e. most preferred as 1a and least preferred as 4.
• The programmes for the second level will not be considered unless the applicant opts in. This means if you miss your first set of applications, you will be considered for the second i.e. you may be placed to one of the Craft courses if you miss all your diploma choices.

Step 8: Make a payment through Mpesa with the details provided at this step. Do NOT make a payment before getting to this stage, the amount and account are unique to each applicant.

KUCCPS M-pesa payment process

PRO TIP! Check the transaction code carefully not to confuse the numbers: ‘0’, ‘1’ and

‘5’ with the letters: ‘O’, ‘I’ and ‘S’. Retain the Mpesa message, you will need the transaction code every time you make changes.

HURRAY! YOU HAVE APPLIED A COURSE VIA THE KUCCPS STUDENTS PORTAL.

KUCCPS Payment Reversals

Reversals for erroneous payments are dealt with in the following ways:

1. For non-existent accounts, reversals will be made within 14 days.
2. Reversals for payments made to wrong but valid accounts e.g. payment made for account 12345678912 instead of 12345678911 must be requested in writing to the Chief Executive Officer.

Changing Course Applicatio

An applicant may make as many changes as they want before the deadline. These include:

1. Opting out of multiple application processing. The applicant will need to enter their password to verify the change.

2. Deleting applications. Clicking on the “DELETE” button over the application. This deletes the entire application and the choices.

Viewing your course application choices

You may view your application at any time by visiting “Application/Revision” tab and moving to the “APPLICATION HISTORY” page or Visiting the Dashboards tab. The current application will be viewable here, ensure the courses and their order are as you would want them considered.

PRO TIP! The “Downloads” tab has many useful resources to assist you in making a choice. Ensure you log out of your account always.

Read also,

1. How to know if you're eligible for Gok Sponsorship - applicant's eligibility
2.